Core Use

Using CTAC / ICBR Resources: Signing In and Out

Introduction

There are two main steps that everyone needs to perform when utilizing any CTAC equipment. You must perform both steps for the iLab system to work correctly.

1) Schedule a timeslot in the iLab calendar.

2) Log into the “Self-Service Timer”.

If you wish to use one of the CTAC systems, you must book a timeslot on the system calendar in iLab (CrossLab). Yes, even if you are only going to use the equipment for a couple of minutes; you must book a time slot on the online calendar. Go to this link to enter iLab and access the equipment calendars: https://ufl.corefacilities.org/account/login

If you have a valid iLab account, but you cannot access the equipment calendar, it may mean that you have not been granted access permission in the iLab system. If this happens, contact Doug and he can modify your permissions as needed.

After you have booked your time slot online and you arrive at the CTAC facility, you must login to the Self-Service Timer (iPad) before you begin using the equipment. Once you have finished, return to the Self-Service Timer and log yourself out. (Operation of the Self-Service Timer is detailed below.)

Sign In

CTAC / ICBR uses iLab (CrossLab) exclusively for all equipment and workstation reservations.  ALL users must therefore have an iLab (CrossLab) account in order to access the equipment in our facility.  The sign in procedure activates a timer to record the duration of your use for billing purposes.

You have made your booking on the schedule for Equipment X.  What now?

Step 1: Come to the CTAC / ICBR facility, at MBI LG-164

Step 2: Find the Windows workstation for signing in, on the table at the junction of the internal hallways.

It should look like this.

 

Beginning in January 1, 2019, CTAC/ICBR changed the way that instruments or workstations would be booked by users and how the usage log would be implemented.  As of January 1, 2019, CTAC/ICBR staff do not schedule or reserve the instruments or workstations.  This activity is conducted only by the users.  When users come to CTAC/ICBR to use their previously reserved item(s), they must start and stop a timer within the iLab platform to log the time of use.

iLab Sign In/Out System Operation:

Sign In

CTAC / ICBR uses iLab (CrossLab) exclusively for all equipment and workstation reservations.  ALL users must therefore have an iLab (CrossLab) account in order to access the equipment in our facility.  All persons signing in to start/stop a timer must have previously made a booking.  The sign in procedure activates a timer to record the duration of your use for billing purposes.

  • Come to the CTAC / ICBR facility, at MBI LG-164
  • Locate the the iLab Sign In/Out and Scheduling Computer for signing in, on the table at the junction of the internal hallways.

It should look like this.

Timer Login Computer

To start the timer on your instrument session, you will need to logon using your Gatorlink credentials.

Start by hitting the Control-Alt-Delete keystroke, then agree to UF policies on acceptable use of IT resources and infrastructure.

Acceptable Use Policies UF

Sign in at the prompt using your Gatorlink credentials.

Windows Sign InWindows Login Prep

Windows will prepare a user session in your name.  Wait until it has finished this operation.

Self Service App Page

The computer should automatically establish a web link connection to the ICBR Self Service Application portal.  This provides links for starting the timer, entitled “Log In to Self Service Application”, or can also be used to establish a future reservation (see top right, “Login to CrossLab (iLab)”).

Should the automatic connection not autoload, the standard desktop will be seen.  In this case, look to the left side of the screen and double click the icon for the Self Service Timer.

Timer Login Anomaly

Click on the “Log In to Self Service Application” button.

Login SelfServe App

You will connect with the university’s Authentication system.  Enter in your Gatorlink ID and password.

Gatorlink Authentication

You will be directed to ICBR’s Self-Service Check In page, where all the different ICBR cores has a presence.  Select the yellow Cytometry Core (Ct) at the bottom.

ICBR CytoCore Select

Now you will be able to see a list of all the instruments.  Scroll down and find the instrument that you wish to start a timer for, then hit its “Select” button.

iLab Timer Page

Once inside the page for the selected instrument, click on “Start Time” to start the timer.  The timer will start to advance.

Start Timer

When you have finished your use of the instrument that you scheduled, return and repeat this process to “Stop Timer”.

Once you have stopped the timer, click on the “X” in the corner of the page to exit the application.

Close Timer Window

To close out correctly, you MUST end your Windows session.  Go to the Windows button in the bottom left of the screen and click on it.  A sidebar will be visible, and you should click on the top most control.

Sign Out Windows Session

This will change the window so that it displays the user’s Gatorlink name.  Click on this to pop up a control box, then click on “Sign out”

Sign Out Windows Session 2

You have now signed off, and the resting home screen should be seen.

To STOP the timer, repeat these steps and press the Stop button on the page with the selected instrument.  Then continue as described to logout and end your Windows session.